Easy notes on MS-WORD 2007 in English

MS-WORD-2007 (NOTES IN ENGLISH)

                                     by...Satish Kumar Baranwal

What is MS-Word?

Microsoft Word is a word processing program that was first developed by Microsoft in 1983. Since that time, Microsoft has released an abundance of updated versions, each offering more features and incorporating better technology than the one before it. The most current web-based version of Microsoft Word is Office 365, but the software version of Microsoft Office 2019 includes Word 2019.

Microsoft Word is included in all of the Microsoft Office application suites. The most basic (and least expensive) suites also include Microsoft PowerPoint and Microsoft Excel. Additional suites exist and include other Office programs, such as Microsoft Outlook and Skype for Business.

Professional and Personal uses of Microsoft Word

1. Business and workplace use of Microsoft Word: – You can create all types of official documents in Microsoft Word. You can use template function in Microsoft to download letterhead sample, bills, and cash memo, joining letter, receipts, letterhead and all various types of accounts management related work.

You can send an email by using mail merge that helps you to send one document to thousands of people with name and address.

The use of Microsoft Word in official works is really easy and productive other than any other word processing software. After installing and working on MS word you don’t need to find anything on the search engine. It’s because if you don’t know something, you can even search inside the Microsoft Word when it’s connected to the internet.

2. MS word uses in Education: – Microsoft word is best teaching tools for teachers. You can create lecture script by using text, word art, shapes, colors, and images. That will explore creativity in students. They will watch slide or printed document more interestingly.

Other than that you can type and edit question paper in Microsoft Word. You can write application, letter that is helpful in the certain situation. Microsoft Word is used to create various educational materials. It’s helpful to create error-free documents.

3. Home based uses of Microsoft Word: – You can create a birthday card, invitation card in Microsoft Word by using pre-defined templates or using insert menu and format menus functions. You can also type a letter to municipal party on MS-Word.

Microsoft word is like a diary for personal use, in which you can write your day to day actives. Such as you can type and print the shopping list in the paper.

4. Microsoft Word helps you to get a job: – Microsoft Office basic knowledge can play a big role to get you a job. As you learned above business and commercial uses of Microsoft Word. It means the basic and advanced knowledge of MS Word can help you to get a job. And its’ great skills that you can highlight in your resume.

5. Help to create resumes, notes, and assignments: – You can create notes and assignment on MS-word. It’s easy to write and format text in Microsoft word by using various text formatting options such as paragraph, fonts, styles etc. You can insert a cover page, you can insert watermark and tables in your assignment according to your choice.

6. You can create books, articles, and newsletters: – Microsoft word is used by millions of people around the world for document writing since its launch. And writing book on Microsoft Word is really easy. There are lots of features and function that can help you to create and print a book.

A book needs a cover page, content, head and footers, image adjustments, text alignment and text highlighter etc. All these features are available in Microsoft Word.

Also, you can create e-books or pdf documents by just need to save your document in .pdf. This is an option you can find in the file menu after that change the save type from .docx to .pdf and it will create an ebook or notes files for you. But save an original copy of Word file in .docx, before saving in .pdf format.

7. Used to create edit, transcribe, and convert PDF documents: – You can create and edit PDF document in Microsoft word. You can also transcribe the video into a word file. You can copy and edit pre-written books.

Microsoft word is used by data entry operators, assistant and typist more often to enter and format text in a word file. You can also use Microsoft word to translate a document from English to Hindi and Italian to English. But to type in Hindi, You need Hindi fonts such as Kundli, Agra etc.

8. You can start an offline/online business after learning the Microsoft word: – Now you know that there are so many uses of Microsoft Word and Office in our daily life. So, you can use Microsoft word to start the business. You can start your business online and offline. You need to create documents for official works. It’s like a data entry business. You can start freelancing to get Microsoft Word related works. You can sell documents on your own website. You can even buy a printer and provide notes for school students. Like a home based cyber café.

9. Collaborate with team members anytime and from anywhere: – You can use Microsoft word to collaborate with your team while working on the same project and document. For that, you need to use Microsoft word online. Microsoft word is now updated to cloud base application in which the cost of official works is reduced.

10. You can use Microsoft Word to teach student: – Microsoft word commercial uses are more than our thinking. But after learning and practicing Microsoft Office or Microsoft application you can teach to other people.

1. 1.     Home Tab
   

This tab gives you access to the most commonly used commands and is displayed by default when you open an instance of Word.
This tab is reasonably consistent across Excel, Word and PowerPoint.

Clipboard

You can quickly display the Clipboard task pane by clicking on the dialog launcher in the bottom right corner of this group.

Paste - Button with Drop-Down. The drop-down contains the commands: Paste, Paste Special and Paste as Hyperlink.
Cut - (Ctrl + X). Cuts the current selection to the clipboard.
Copy - (Ctrl + C). Copies the current selection to the clipboard.
Format Painter - (Ctrl + Shift + C). Copies the formatting from one place in a document and lets you apply it somewhere else. This works across multiple documents.

Font

This group provides access to all the Character Formatting commands.
You can quickly display the "Font" dialog box, Font Tab, by clicking on the dialog box launcher in the bottom right corner of this group.

Font - (Ctrl + Shift + F). Provides a list of all the available fonts (based on your current printer selection).
Font Size - (Ctrl + Shift + P). Lets you adjust the character size (based on your current printer selection).
Grow Font - (Ctr + >). Increases the font size of the current selection to the next larger size in the Font Size box. This was called Increase Font in Word 2003.
Shrink Font - (Ctrl + <). Decreases the font size of the current selection to the next smaller size in the Font Size box. This was called Decrease Font in Word 2003.
Change Case - Drop-Down. Changes the selected text to either uppercase, lowercase or another type of capitalisation. The drop-down contains the commands: Sentence Case, Lowercase, Uppercase, Capitalize Each Word and Toggle Case.
Clear All Formatting - (Ctrl + Spacebar). Clears all the formatting from the current selection.
Bold - (Ctrl + B). Toggles bold on the current selection.
Italic - (Ctrl + I). Toggles italics on the current selection.
Underline - (Ctrl + U). Button with Drop-Down. The button toggles bold on the current selection. The drop-down contains the commands: Underline, Double Underline, Thick Underline, Dotted Underline, Dashed Underline.
Strikethrough - Draws a line through the middle of the selected text.
Subscript - (Ctrl + =). Converts the selection to small letters below the text baseline.
Superscript - (Ctrl + Shift + +). Converts the selection to small letters above the text baseline.
Text Effects and Typography -
Text Highlight Color - Button with Drop-Down. Shades the background behind the current selection.The drop-down contains the commands: No Color and Stop Highlighting. For more details please refer to the Characters > Text Highlight page.
Font Color - Button with Drop-Down. The button changes the colour of the font of the current selection. The drop-down contains the commands: Automatic, Theme Colors, Standard Colors and More Colors.

Paragraph

This group provides access to all the Paragraph Formatting commands.
You can quickly display the "Paragraph" dialog box, Indents and Spacing Tab, by clicking on the dialog box launcher in the bottom right corner of this group.

Bullets - Button with Drop-Down. The button toggles single level bullets from the selected paragraphs. The drop-down contains the commands: Recently Used Bullets, Bullet Library, Document Bullets, Change List Level and Define New Bullet. The Change List Level extension displays levels 1 to 9. The Define New Bullet displays the "Define New Bullet" dialog box.

Numbering - Button with Drop-Down. The button toggles single level numbering from the selected paragraphs. The drop-down contains the commands: Recently Used Numbering, Change List Level, Define New Number Format and Set Numbering Value.
Multilevel List - Drop-Down. The drop-down contains the commands: Current List. List Library, Change List Level, Define New Multilevel List and Define New List Style. A multilevel list shows the list of items at different levels, rather than just at one level. This was previously accessible from the Outline Numbered tab on the Bullets & Numbering dialog box and has replaced Outline numbering. Please refer to the Bullets > Multilevel List for more details.
Decrease Indent - Decreases the indent by 1 or removes the indent completely.
Increase Indent - Increases the indent by 1.
Sort - Displays the "Sort Text" or "Sort" dialog boxes allowing you to sort paragraphs of text or text within tables. If your current selection is not in a table then the "Sort Text" dialog box is displayed. If the current selection is in a Table then the "Sort" dialog box is displayed. This command was previously on the Table drop-down in 2003 but now appears both on the Home Tab and Table Tools - Layout contextual tab.
Show/Hide Paragraph Marks - (Ctrl + *). Toggles the display of paragraph marks and other hidden formatting.
Align Left - (Ctrl + L). Aligns text to the left.
Center - (Ctrl + E). Aligns text to the center.
Align Right - (Ctrl + R). Aligns text to the right.
Justify - (Ctrl + J). Aligns text to both left and right margins adding extra space between words where necessary.
Line Spacing - Drop-Down. The drop-down contains the commands: 1.0, 1.15, 1.5, 2.0, 2.5, 3.0, Line Spacing Options, Add Space Before Paragraph and Add Space After Paragraph. The Line Spacing Options command displays the "Paragraphs" dialog box (Indents and Spacing tab). The default line spacing is 1.15.
Shading - Button with Drop-Down. The button applies the selected shading to the current selection. The drop-down contains the commands: Theme Colors, Standard Colors, No Color and More Colors.
Border - Button with Drop-Down. The button applies the selected border to the current selection. The drop-down contains the commands: Bottom Border, Top Border, Left Border, Right Border, No Border, All Borders, Outside Borders, Inside Borders, Inside Horizontal Border, Inside Vertical Border, Diagonal Down Border, Diagonal Up Border, Horizontal Line, Draw Table, View Gridlines and Borders and Shading.

Styles

You can quickly toggle the display of the Styles Task Pane by clicking on the dialog box launcher in the bottom right corner of this group.

Quick Styles - Displays a gallery of available styles (with auto preview). Is the Heading 1 style different in 2007 and 2010 to 2003. Yes the Normal template and styles are very different.
Change Styles - Drop-Down. (Removed in 2013). Lets you quickly change the style set, colour/theme and font of a style. The drop-down contains the commands: Style Set, Colors, Fonts and Set as Default. The Style Set extension contains the commands: Default (Black and White), Distinctive, Elegant, Fancy, Formal, Manuscript, Modern, Simple, Traditional, Word 2003, Word 2007, Reset to Quick Styles from Template, Reset Document Quick Styles and Save as Quick Style Set. The height of this extension can be adjusted.

Editing

Find - Button with Drop-Down. The button displays the "Find and Replace" dialog box and displays the Find tab. The drop-down contains the commands: Find and GoTo. The GoTo tab can also be displayed by clicking on the Page: 1 of 2 indicator on the status bar in the bottom left corner.
Replace - This displays the "Find and Replace" dialog box and displays the Replace tab.
Select - Drop-Down. The drop-down contains the commands: Select All, Select Objects and Select Text with similar Formatting. The Select Text will select text with similar formatting.

1. 2.     Insert Tab
   

This tab contains all the commands for inserting items into your documents.

Pages

Cover Page - Drop-Down. The drop-down contains the commands: Built-in, Remove Current Cover Page and Save Selection to Cover Page Gallery. The list of built-in cover pages is Alphabet, Annual, Austere, Conservative, Contrast, Cubicles, Exposure, Mod, Motion, Pinstripes, Puzzle, Sideline, Stacks, Tiles and Transcend.
Blank Page - Inserts a blank page by inserting two page breaks, one above the current insertion point and one below it.
Page Break - (Ctrl + Enter). Inserts a page break instead of displaying the Breaks dialog box. You can access all the other types of breaks using the Breaks drop-down on the Page Layout tab, Page Setup group.

Tables

When a table is selected you will see additional contextual tabs Tables > Table Tools Design

Table - Drop-Down. This lets you quickly drag out the table size. The maximum size you can drag is (10 by 8). The drop-down contains the commands: Insert Table, Draw Table, Convert Text to Table, Excel Spreadsheet and Quick Tables. The Insert Table displays the "Insert Table" dialog box. The Draw Table lets you create a table by inserting horizontal and vertical lines using the mouse. The Convert Text to Table displays the "Convert Text to Table" dialog box. The Excel Spreadsheet command inserts an Excel worksheet into the document. The Quick Tables lets you insert tables that have been stored as building blocks.

Illustrations

Pictures - Displays the "Insert Picture" dialog box.
Online Pictures - (Added in 2013). Find and insert pictures from online resources.
Clip Art - (Removed in 2013). Toggles the display of the Clip Art task pane to let you insert drawings, movies, sounds, photos etc.
Shapes - Drop-Down. The drop-down contains the commands: Recently Used Shapes, Lines, Rectangles, Basic Shapes, Block Arrows, Flowchart, Callouts and Stars and Banners. This list is slightly different in Excel.
SmartArt - Displays the "Choose a SmartArt Graphic" dialog box which lets you choose from the following different types of smartart: list, process, cycle, hierarchy, relationship, matrix and pyramid.
Chart - Displays the "Insert Chart" dialog box. There is no more MS Graph and datasheet. Chart data is now opened up in an Excel spreadsheet.
Screenshot - (Added in 2010). Drop-Down. The drop-down contains the commands: Available ScreenShots and Screen Clipping.

Links

Hyperlink - (Ctrl + K). Create a link in your document for quick access to webpages and other files. Displays the "Insert Hyperlink" dialog box.
Bookmark - This displays the "Bookmark" dialog box.
Cross-Reference - Displays the "Cross Reference" dialog box. This lets you cross reference other parts of your document. Typically used for figure numbers and section headings.

Header & Footer

Header - Drop-Down. This displays a gallery of the built-in headers. The drop-down also contains the commands Edit Header, Remove Header and Save Selection to Header Gallery. Also appears on the Header and Footer Tools - Design contextual tab.
Footer - Drop-Down. This displays the gallery of built-in footers. The drop-down also contains the commands Edit Footer, Remove Footer and Save Selection to Footer Gallery. Also appears on the Header and Footer Tools - Design contextual tab.
Page Number - Drop-Down. The drop-down contains the commands: Top of Page, Bottom of Page, Page Margins, Current Position, Format Page Numbers and Remove Page Numbers. The first four commands all display galleries of built-in page number options and allow you save your own to the gallery. The Format Page Numbers command displays the familiar "Page Number Format" dialog box. Also appears on the Header and Footer Tools - Design contextual tab. Why/When is this disabled ?

Text

Text Box - Drop-Down. Lets you insert a textbox that can be positioned anywhere on the page. The drop-down contains the commands: Built-in, Draw Text Box and Save Selection to Text Box Gallery. There are 36 different types of built-in textbox shapes and positions.
Quick Parts - Drop-Down. The drop-down contains the commands: AuotText (Added in 2010), Document Property, Field, Building Blocks Organizer, GetMore on Office Online (Removed in 2010) and Save Selection to Quick Part Gallery.
WordArt - Drop-Down. The drop-down gives you a choice of Word Art styles to insert. The "Edit WordArt Text" dialog box is displayed when you click on a wordart style. The styles are slightly different to those in Excel.
Drop Cap - Drop-Down. The drop-down contains the commands: None, Dropped, In Margin and Drop Cap Options. The Drop Cap Options command displays the "Drop Cap" dialog box.
Signature Line - Button with Drop-Down. Lets you use and insert digital signatures into your documents. The button inserts a digital signature line that specifies the individual who must sign. The drop-down contains the commands: Microsoft Office Signature Line and Add Signature Service.
Date & Time - Displays the "Date and Time" dialog box.
Object - Button with Drop-Down. The button displays the "Object" dialog box allowing you to insert embedded objects. The drop-down contains commands: Object and Text from File.

Symbols

Equation - Button with Drop-Down. The button inserts an equation at the current location and then displays the Equation Tools - Design Tab. The drop-down contains the following built-in equations: Area of Circle, Binomial Theorem, Expansion of a Sum, Fourier Series, Pythagorean Theorem, Quadratic Formula. At the bottom are the commands: Insert New Equation and Save Selection to Equation Gallery.
Symbol - Drop-Down. Lets you insert symbols into your documents. The drop-down contains the commands: Euro, Pound, Yen, Copyright, Registered, Trademark, Plus-Minus, Not Equal To, Less-Than or Equal To, Greater-Than or Equal To, Division, Multiplication, Infinity, Micro, Alpha, Beta, Pi, Ohm, Summation, Smiley Face and More Symbols. The More Symbols command display the "Symbol" dialog box. Different to Excel it displays the common symbols for quick insertion.

1. 3.     Page Layout Tab
   

This tab provides quick access to Page Setup options as well as additional paragraph indent and spacing options.

Themes

Themes - (Moved in 2013). Drop-Down. The drop-down contains the commands: Built-in, More Themes on Microsoft Office Online, Browse for Themes and Save Current Theme. The built-in themes are: Office, Apex, Aspect, Civic, Concourse, Equity, Flow, Foundry, Median, Metro, Module, Opulent, Oriel, Origin, Paper, Solstice, Technic, Trek, Urban and Verve. Tooltip indicates the current theme. The default theme is "Office". Tooltip indicates the current theme. Quick Access to more themes saved down on Microsoft Office Online. Default theme is "Office". Changes the overall design of the entire document inc colours, fonts and effects. This drop-down has an additional command not found in Excel or PowerPoint which is "Reset to Theme from Template".

Colors - (Moved in 2013). Drop-Down. Displays a list of all the available colors and lets you change the color component of the active theme.
Fonts - (Moved in 2013). Drop-Down. Displays a list of all the available fonts and lets you change the font component of the active theme.
Effects - (Moved in 2013). Drop-Down. Displays a list of all the available effects and lets you change the effect component of the active theme. The drop-down contains the commands: Office, Apex, Aspect, Civic, Concourse, Equity, Flow, Foundry, Median, Metro,

Page Setup

You can display the "Page Setup" dialog box, Margins Tab, by clicking on the dialog box launcher in the bottom right corner of this group.

Margins - Drop-Down. Lets you choose from one of the built-in margin settings or lets you customise your own. Similiar to Excel but has 2 more options "Moderate" and "Mirrored". Custom Margins displays the "Page Setup" dialog box (Margins tab).
Orientation - Drop-Down. Lets you change the orientation of the current section. The drop-down contains the commands: Portrait and Landscape. This provides a shortcut to the (Page Setup)(Page tab, Orientation).
Size - Drop-Down. Lets you select from all the different available paper sizes. This provides a shortcut to the (Page Setup)(Page tab, Paper size drop-down).
Columns - Drop-Down. The drop-down contains the commands: One, Two, Three, Left and Right and the command More Columns. Provides access to 1,2,3 column layouts.
Breaks - Drop-Down. The drop-down contains the commands: Insert Page Break, Remove Page Break and Reset All Page Breaks.
Line Numbers - Drop-Down. The drop-down contains the commands: None, Continous, Restart Each Page, Restart Each Section, Suppress for Current Paragraph and Line Numbering Options. The Line Numbering Options displays the "Page Setup" dialog box (Layout tab).
Hyphenation - Drop-Down. The drop-down contains the commands: None, Automatic, Manual and Hyphenation Options. The Hyphenation Options displays the "Hyphenation" dialog box.

Page Background

This group was moved in 2013 from the Page Layout tab.

Watermark - (Moved in 2013). Drop-Down. The drop-down contains the commands: Custom Watermark, Remove Watermark and Save Selection to Watermark Gallery.
Page Color - (Moved in 2013). Drop-Down. Lets you change the background colour of the page. Displays the full theme colour palette.
Page Borders - (Moved in 2013). Displays the "Border and Shading" dialog box.

Paragraph

You can quickly display the "Paragraph" dialog box, Indents and Spacing tab, by clicking on the launcher in the bottom right corner of this group.
These are options taken from the (Format Paragraph)(Indents and Spacing tab) for quick access.

Indent Left - TextBox. This automatically updates to indicate how much indentation has been applied to the paragraph of the current selection. This can be used to change the left indentation for the current selection.
Indent Right - TextBox. This automatically updates to indicate how much indentation has been applied to the paragraph of the current selection. This can be used to change the right indentation for the current selection.
Spacing Before - TextBox. This automatically updates to indicate how much spacing is defined before the paragraph of the current selection. This can be used to change the spacing for the current selection.
Spacing After - TextBox. The automatically updates to indicate how much spacing is defined after the paragraph of the current selection. This can be used to change the spacing for the current selection.

Arrange

This group also appears on the Drawing Tools - Format contextual tab.

Position - Drop-Down. Displays a list of picture positioning options. The drop-down contains the commands: In Line With Text and Text Wrapping. You can select More Layout Options to display the "Advanced Layout" dialog box.
Wrap Text - (Text Wrapping in 2007). Drop-Down. The drop-down contains the commands: In Line with Text, Square, Tight, Through, Top and Bottom, Behind Text, In Front of Text, Edit Wrap Points and More Layout Options.
Bring Forward - (Bring to Front in 2007). Button with Drop-Down. The button brings the selected object forward one level. The drop-down provides a command to bring the selected object in front of all the other objects.
Send Backward - (Send to Back in 2007). Button with Drop-Down. The button brings the selected object back one level. The drop-down provides a command to send the selected object to the back of all the other objects.
Selection Pane - (Added in 2010). Displays the Selection Pane task pane.
Align - Drop-Down. The drop-down contains the commands: Align Left, Align Center, Align Right, Align Top, Align Middle, Align Bottom, Distribute Horizontally, Distribute Vertically, Align to Page, Align to Margin, Align Selected Objects, View Gridlines and Grid Settings. The Grid Settings displays the "Drawing Grid" dialog box.
Group - Drop-Down. The drop-down contains the commands: Group, Regroup and Ungroup.
Rotate - Drop-Down. The drop-down contains the commands: Rotate Right 90, Rotate Left 90, Flip Vertical, Flip Horizontal and More Rotation Options.

1. 4.     References Tab
   

This tab gives you access to all the commands for creating references within your documents.

Table of Contents

Table of Contents - Drop-Down. Provide an overview of your document by adding a table of contents. The drop-down contains the commands: Built-in, Insert Table of Contents and Save Selection to Table of Contents Gallery.
Add Text - Drop-Down. The drop-down contains the commands: Do Not Show in Table of Contents, Level 1, Level 2 and Level 3.
Update Table - Updates the table of contents so that all the entries refer to the correct page numbers.

Footnotes

You can quickly display the "Footnote and Endnote" dialog box by clicking on the dialog box launcher in the bottom right corner of this group.

Insert Footnote - (Alt + Ctrl + F). Inserts a footnote at the current position. Footnotes are automatically renumbered as you move text around the document.
Insert Endnote - (Alt + Ctrl + D). Inserts an endnote at the end of the document. End notes are always placed at the end of a document.
Next Footnote - Button with Drop-Down. The button moves to the next footnote. The drop-down provides the commands Next Footnote, Previous Footnote, Next Endnote and Previous Endnote.
Show Notes - Shows where footnotes and endnotes are located.

Citations & Bibliography

In 2003 the Mark Citation dialog box was found on the Table of Authorities dialog box ?

Insert Citation - Drop-Down. The drop-down contains the commands: Add New Source, Add New Placeholder and Search Libraries.
Manage Sources - Displays a list of all the sources cited in the active document.
Style - Choose the style of citation to use in the document.
Bibliography - Drop-Down. The drop-down contains the commands: Insert Bibliography and Save Selection to Bibliography Gallery.

Captions

Insert Caption - Insert a caption below a picture or graphic to provide a short description.
Insert Table of Figures - Add a list of captioned objects and their page numbers.
Update Table - Updates the table of figures to include all of the entries in the document.
Cross-reference - Displays the "Cross-reference" dialog box allowing you to insert cross-referencing into your document, for example: turn to page 3 or please refer to page 12. Cross references are inserted as hyperlinks.

Index

Mark Entry - (Alt + Shift + X). Marks the currently selected text so it will appear in the index of the document.
Insert Index - Add an index listing key words and page numbers they appear on.
Update Index - Updates the index table.

Table of Authorities

Mark Citation - (Alt + Shift + I). Adds the currently selected text so it will appear in the table of authority.
Insert Table of Authorities - Inserts a table of authorities for cases, statutes and other authorities in the document.
Update Table - Updates the table of authorities to include all the citations in the document.

1. 5.     Mailings Tab
   

This tab contains everything needed to complete a successful mail merge

Create

Envelopes - Lets you create and print envelopes.
Labels - Lets you create and print labels.

Start Mail Merge

Start Mail Merge - Drop-Down. The drop-down contains the commands: Letters, E-mail Messages, Envelopes, Labels, Directory, Normal Word Document and Step-by-Step Mail Merge Wizard. Creates a from letter which you intend to email or print multiple times sending each copy to a different recipient. Displays the "New Address List" dialog box.
Select Recipients - Drop-Down. The 3 options are from step 3 of the wizard. The drop-down contains the commands: Type New List, Use Existing List and Select from Outlook Contacts. Type New List displays the "New Address List" dialog box. You will have to save this list as a Microsoft Office Address List (.mdb).
Edit Recipient List - Displays the "Mail Merge Recipients" dialog box allowing you to change or filter the list of recipients.

Write & Insert Fields

These commands are only available when you are in a mail merge document.

Highlight Merge Fields - Highlights all the fields in the active document that have been inserted. This makes is easy to see what will be replaced.
Address Block - Displays the "Insert Address Block" dialog box. This allows you to customise how the address will be inserted.
Greeting Line - Displays the "Insert Greeting Line" dialog box. Lets you add a greeting line to your document.
Insert Merge Field - Button with Drop-Down. The button displays the "Insert Merge Field" dialog box. The drop-down allows you to quickly insert a merge field just by clicking on it in the list and contains the commands: Title, First_Name, Last_Name, Company_Name, Address_Line_a, Address_Line_2, City, State, Zip_Code, Country_or_Region, Home_Phone, Work_Phone, Email_Address.
Rules - Drop-Down. Lets you add decision making rules to the mail merge. The drop-down contains the commands: Ask, Fill-in, If-Then-Else, Merge Record, Merge Sequence, Next Record, Next Record If, Set Bookmark, Skip Record If.
Match Fields - Displays the "Match Fields" dialog box allowing you to match the required fields with the recipients list.
Update Labels - Only enabled when creating labels. Updates all the labels in the document to be consistent with the first label.

Preview Results

Preview Results - This is disabled when there are no fields in your document. Toggles the merged fields in your document with actual data from your recipient list.
First Record - View the first record in the recipient list.
Previous Record - View the previous record in the recipient list.
Go to Record - View a specific record in the recipient list.
Next Record - View the next record in the recipient list.
Last Record - View the last record in the recipient list.
Find Recipient - Displays the "Find Entry" dialog box to search for a particular text entry.
Auto Check for Errors - (Alt + Shift + K). Displays the "Checking and Reporting Errors" dialog box. This allows you to simulate the mail merge and to specify how to handle any errors that occur during mail merge. You can even simulate the merge and report errors in a new document.

Finish

Finish & Merge - Drop-Down. The drop-down contains the commands: Edit Individual Documents, Print Documents and Send E-mail Messages.

1. 6.     Review Tab
   

This tab provides commands previously found on the Reviewing toolbar, Comments toolbar, Protection toolbar and Tools menu.

Proofing

Spelling & Grammar - Displays the "Spelling and Grammar" dialog box. This allows you to check the spelling and grammar in the active document.
Research - Toggles the display of the Research task pane. Same as Excel.
Thesaurus - Toggles the display of the Research task pane defaulting the research service to the thesaurus. Same as Excel.
Translate - (Moved in 2007). Toggles the display of the Research task pane defaulting the research service to the translation.
Translation ScreenTip - (Moved in 2007). Drop-Down. The drop-down contains the commands:
Set Language - (Moved in 2007). This displays the "Language" dialog box. This dialog box can also be displayed by clicking on the language indicator on the status bar.
Word Count - This displays the "Word Count" dialog box displaying the document statistics. This replaces the Word Count toolbar. This dialog box can also be displayed by clicking on the word count indicator on the status bar.

Language

This group was added in 2010.

Translate - (Moved in 2007). Drop-Down. Displays the Research task pane. This drop-down contains the commands: Translate Document, Translate Selected Text, Mini Translator and Choose Translation Language.
Language - (Moved in 2007). Drop-Down. This drop-down contains the commands: Set Proofing Language and Language Preferences. Set Proofing Language display the "Language" dialog box. Language Preferences displays the "Options" dialog box, Language Tab.

Comments

New Comment - (Shift + F2). Inserts a comment at the active cell. This command does not change to Edit Comment when a comment is selected like it does in Excel.
Delete - Button with Drop-Down. Deletes the selected comment. The button deletes the comment in the active selection. The drop-down contains the commands: Delete All Comments Shown and Delete all comments in Document. This is disabled when the document does not contain any comments.
Previous - Goes to the previous comment in the active document. This is disabled when the document does not contain any comments.
Next - Goes to the next comment in the active document. This is disabled when the document does not contain any comments.

Tracking

Track Changes - (Ctrl + Shift + E). Button with Drop-Down. The button is the Track Changes command from the Reviewing toolbar that ???. The drop-down is the old (Show > Options) from the Reviewing toolbar and contains the commands Track Changes, Change Tracking Options and Change User Name. Change Tracking Options displays the Track Changes Options dialog box. Change User Name displays the Word Options dialog box (Popular tab).
Balloons - (Moved in 2013). Drop-Down. Lets you choose how to display the revisions either in the margin or in the actual document. The drop-down contains the commands: Show Revisions in Balloons, Show all Revisions Inline and Show Only Comments and Formatting in Balloons.
Display for Review - Drop-Down. The drop-down contains the commands: Simple Markup (previously Final Showing Markup), All Markup (previously Showing Markup), No Markup (previously Final) and Original.
Show Markup - Drop-Down. The drop-down contains the commands: Comments, Ink, Insertions and Deletions, Formatting, Markup Area Highlight (removed in 2013), Specific People (previously Reviewers in 2013), Balloons (Added in 2013), Highlight Updates (Added in 2013), Other Authors (Added in 2013).
Reviewing Pane - Button with Drop-Down. The button toggles the display of the Reviewing pane. The drop-down contains the commands: Reviewing Pane Vertical and Reviewing Pane Horizontally. There is now also summary information at the top of the pane.

Changes

Accept - Button with Drop-Down. The button is the Accept and Move to Next command which accepts the current change and moves to the next proposed change. The drop-down contains the commands: Accept and Move to Next, Accept Change, Accept all Changes Shown and Accept all Changes in Document. This drop-down is disabled when the document is protected.
Reject - Button with Drop-Down. The button is the Reject and Move to Next command which rejects the current change and moves to the next proposed change. The drop-down contains the commands: Reject and Move to Next, Reject Change, Reject all Changes Shown and Reject all Changes in Document. This drop-down is disabled when the document is protected.
Previous - Moves to the previous revision in the active document. This is a bit confusing as it does exactly the same as the Previous in the comments group ??
Next - Moves to the next revision in the active document.

Compare

Compare - Drop-Down. The drop-down contains the commands: Compare and Combine. The Compare command lets you compare two versions of the same document and displays the "Compare Documents" dialog box. The Combine command lets you combine revisions from multiple authors and displays the "Combine Documents" dialog box. This drop-down is disabled when the document is protected.
Show Source Documents - (Removed in 2010, Added in 2007). Drop-Down. Lets you choose which source documents to show. You can show the original, the revised or both. The drop-down contains the commands:

Protect

Block Authors - Drop-Down. (Added in 2010). Prevent others from making changes to the selected text.
Restrict Editing - (Added in 2010). Toggles the display of the Restrict Editing task pane. This task pane was called "Restrict Formatting and Editing" in 2010 and was called "Protect Document" in 2003.
Protect Document - (Removed in 2010). In 2010 this was moved to the File tab (Info > Protect Document). The drop-down contains the commands: Unrestricted Access, Restricted Access, Manage Credentials.

1. 7.     View Tab
   

This tab provides commands previously found in the View menu and Window menu.

Views

This group contains all the commands relating to the different ways you can view your documents.

Full Screen Reading- Maximizes the Word window on the screen and removals all toolbars etc to allow easy reading.
Print Layout - Displays the document, as it would appear if printed and is the default view.
Web Layout - Displays the document as it would appear as a web page.
Outline - Displays the document as an outline is displays the Outlining contextual tab.
Draft - Displays the document in draft mode allowing for quick editing. When using this view certain aspects of the document are not visible, for example any headers or footers.

Show

Ruler - Toggles the display of the ruler(s).
Gridlines - Toggles the display of gridlines.
Navigation Pane - (Added in 2010). Toggles the display of the Navigation task pane. This is a combination of the Find, Document Map and Thumbnails.
Message Bar - (Removed in 2010). Toggles whether the Message Bar is used ??
Document Map - Removed in 2010). Toggles the display of the Document map task pane. This task pane was replaced with the Navigation task pane in 2010.
Thumbnails - (Removed in 2010). Toggles the display of the Thumbnails task pane. This task pane was replaced with the Navigation task pane in 2010.

Zoom

Everything relating to adjusting the display percentage of the active document. There is also a new zoom slider in the bottom right corner next to the status bar.

Zoom - Displays the "Zoom" dialog box. This can also be accessed from the status bar by clicking on the view percentage.
100% - Adjusts the zoom to 100% of its normal size. Lets you quickly return to 100%.
One Page - Adjust the zoom so an entire page fits in the application window.
Two Pages - Adjust the zoom so two entire pages fit in the application window.
Page Width - Adjust the zoom so the width of the page is the same as the width of the application window.

Window

Every document you open in Word can be thought of as a window. It is possible to open multiple windows of the same document.

New Window - Lets you create a new window of the active document.
Arrange All - Tile all the open windows side by side on the screen. This will also maximises the application / document to a full screen.
Split - Splits the current window into two parts.
View Side by Side - Displays two documents side by side so they can be easily compared. If you have more than two documents open the "Compare Side by Side" dialog box is displayed so you can choose which document to display next to the active document.allowing you to scroll multiple windows at the same time.
Synchronous Scrolling - Toggles the synchronize scrolling of the two documents that are displayed side by side. This is only enabled when you are viewing two documents side by side.
Reset Window Position - Resets the windows positions so they take up the same amount of space on the screen when two documents are displayed side by side. This is only enabled when you are viewing two documents side by side.
Switch Windows - Drop-Down. Lets you switch between all the currently active documents. This displays all the window / documents that are currently open in the particular session. Previously these were displayed on the Window menu.

Macros

Macros - Button with Drop-Down. The button is the View Macros command and displays the "Macros" dialog box. The drop-down contains the commands: View Macros, Record Macro and Pause Recording.
If you want to edit macros or do anything more complicated then you should have the Developer tab displayed as well.